eng – ORG

Company Assessment Registration form (Deadline 31 December 2025)

Company Inspection (#5)

Company information & Location/Amakuru y’isosiyete n’aho ikorera

Company name/Izina ry’isosiyete

TIN Number/Nimero ya TIN

Province/Intara

District/Akarere

Sector/Umurenge

Cell/Akagari

Village/Umudugudu

Phone number/Nimero ya telefoni

Email/imeri

Date of Registration/Igihe yandikiwe

Respondent details/Amakuru y’uwasubije

Name/Amazina

Phone number/Nimero ya telefoni

Position/Umwanya

Does your company have incorporation documents?/Ese iEse isosiyete yanyu ifite Inyandiko z’ishingwa?

Part II: KEEPING COMPANY RECORDS/KUBIKA INYANDIKO Z'ISOSIYETE

Does your company keep the following records (Its incorporation documents) at its registered office or at any other place in Rwanda? / Ese sosiyete yanyu ibika izi nyandiko zikurikira (inyandiko zayo zo gushinga sosiyete) ku biro byayo byanditswe cyangwa ahandi hose mu Rwanda?

Observation/comment (if any)/Igitekerezo (niba gihari)

Does your company keep the following records at its registered office or at any other place in Rwanda since its registration?/Ese sosiyete yanyu ibika izi nyandiko zikurikira ku biro byayo byanditswe cyangwa ahandi hose mu Rwanda kuva yandikwa?

Minutes of all general meetings and resolutions of shareholders/inyandikomvugo z’inteko rusange zose n’imyanzuro y’abanyamigabane

Minutes of all meetings and resolutions of directors and board committees/inyandikomvugo z’inama zose n’imyanzuro by’abagize Inama y’Ubutegetsi n’iz’abagize komite z’Inama y’Ubutegetsi

Copies of all annual accounts, auditors, and directors’ report/kopi z’amabaruramari y’imyaka yose, raporo z’umugenzuzi w’imari n’iz’abagize Inama y’Ubutegetsi

Copies of all written communications to all shareholders or all holders of the same class of shares, including annual reports/kopi zose zanditse z’itumanaho ku banyamigabane bose cyangwa abafite imigabane bo mu cyiciro kimwe , hakubiyemo raporo y’umwaka

Part III. REGISTERS TO BE KEPT/Ibitabo by’inyandiko bigomba kubikwa

Does your company have the list of all following registers at your company office or at any place in Rwanda?/Ese isosiyete yanyu ifite urutonde rw’ibi bitabo bikurikira mu biro by’isosiyete cyangwa ahandi hose mu Rwanda?

	Yes/Yego	No/Oya
Beneficial ownership internal register/Igitabo cy’imbere cy’abagenewe inyungu
Shareholders register/Igitabo cy’abanyamigabane
Debenture holders register/Igitabo cy’abafite imigabane nguzanyo
Index of shareholders/nomero iranga abanyamigabane
Register of interests of directors/ibitabo by’inyungu z’abagize Inama y’Ubutegetsi

Part IV: FILING OF THE ANNUAL ACCOUNTS/Gutanga Inyandiko ngarukamwaka

Has your company filed the following documents with the Registrar General since its registration?/Ese isosiyete yanyu yatanze inyandiko zikurikira mu biro by’Umwanditsi Mukuru kuva yandikwa?

Copies of signed and approved annual accounts/kopi y’ibaruramari ry’umwaka yashyizweho umukono kandi ikemezwa

Copies of auditor’s report on those accounts/kopi ya raporo y’umugenzuzi kuri izo baruramari

The report of directors relating to the same accounting period as those annual accounts/raporo z’abagize Inama y’Ubutegetsi yerekerenye n’igihe cy’ibaruramari gihuye n’izo baruramari z’umwaka

Part V: FILING ANNUAL RETURNS (UP TO DATE COMPANY INFORMATION)/Gutanga inyandiko ngarukamwaka (Amakuru agezweho y’isosiyete)

Has your company filed all the annual returns to the Registrar General since its registration?/Ese isosiyete yanyu yashyikirije Umwanditsi Mukuru inyandiko ngarukamwaka ?

Details about registered office address/Amakuru yerekeye icyicaro cy’isosiyete cyanditswe

FILLING BENEFICIAL OWNERSHIP INFORMATION/Gutanga amakuru y’abagenewe inyungu ku migabane

Has your company filed the Beneficial owner’s information with the Registrar General?/Ese isosiyete yanyu yatanze amakuru y’abagenewe inyungu ku mwanditsi mukuru?

Yes/Yego

No/Oya

NOTIFICATION OF DIFFERENT CHANGES/Kumenyesha impinduka zitandukanye zakozwe

Have there been any changes made within your company since registration?/Ese kuva mwiyandikishije, habaye impinduka muri sosiyete yanyu?

Yes/Yego

No/Oya

Has your company notified the Registrar General regarding the different changes made?/Ese isosiyete yanyu yamenyesheje Umwanditsi Mukuru impinduka zitandukanye zakozwe?

	Yes/Yego	No/Oya
Company type/Ubwoko bw’isosiyete
Directors and officers/Abayobozi n’abakozi bakuru
Shareholders or members/Abanyamigabane cyangwa abanyamuryango
Change in the location/office address of company/mpinduka ku cyicaro cyangwa aderesi y’isosiyete
Change company email/Guhindura imeri y’isosiyete
Change company phone number/Guhindura nimero ya telefone y’isosiyete
Change in beneficial owners/Impinduka mu bagenewe inyungu ku migabane

I confirm that the information provided is true and correct/Ndemeza ko amakuru atanzwe ari ukuri kandi ari yo nyayo

	Yes/Yego	No/Oya	Not applicable/Ntibikurikizwa
Articles of Association/Amategeko shingiro
Memorandum of Association/Inyandiko y’ubwumvikane

	Yes/Yego	No/Oya	Not applicable/Ntabwo ari ngombwa
Articles of Association/Amategeko shingiro y’isosiyete
Memorandum of Association/Inyandiko y’ubwumvikane

	Kept/Byabitswe	Unkept/Ntabwo Byabitswe	Not pplicable/Ntabwo ari ngombwa
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	Kept/Byarabitswe	Unkept/Ntabwo byabitswe	Not pplicable/Ntabwo ari ngombwa
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	Kept/Byabitswe	Unkept/Ntabwo byabitswe	Not pplicable/Ntabwo ari ngombwa
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