REQUIREMENTS

What documents are required to register a company?

  • An active email address, ID card or passport
  • Company name
  • Provision of business activities
  • Shareholders’ particulars
  • Director’s particulars
  • Board members’ particulars
  • Office address
  • Certificate of Incorporation and Articles of association (foreign companies) for corporate entity shareholder(s); a foreign company registration necessitates shareholder/board resolution to open up a branch and appointment of branch representative residing in Rwanda
  • If the applicant is an NGO , Association or a Cooperative, they will be requested evidence of registration at Rwanda Governance Board or Rwanda Cooperatives Agency as well as Board resolution to open up a business
  • Defense and Investigation activities are registered upon presentation of official authorization from the National Police

Approval of company name

The Registrar General shall not reserve a name:

  • Which, or the use of which, would contravene any Law
  • Which is misleading
  • Which goes against good morals
  • Which is identical or almost identical to a name that the Registrar General has already reserved for another company;
  • Which is identical with that of an existing company, or statutory corporation, or so nearly resembles that name as to be likely to mislead, except where the existing company or statutory corporation is in the course of being dissolved and signifies its consent in such manner as the Registrar General requires
NO Applicant Legal form Requirements
1 Physical person(national or foreigner) Individual enterprise Email address, ID Card (Nationals  ) or Passport
2 Physical person(national or foreigner) Private Company(limited by shares or guarantee) Email address, ID Card or Passport
3  Local company Fully owned subsidiary Notarized Shareholders resolution stating name, scope of activity , management and shareholding details of the new company
4 Foreign company Fully owned subsidiary – Notarized copy of the registration certificate
-Notarized copy of Articles of Association
-Notarized Shareholders resolution stating name, scope of business , management and shareholding details of the new company
5 Local company Branch Notarized Shareholders Resolution to open a Branch.
6 Foreign Company Branch – Notarized copy of the registration certificate
-Notarized copy of Articles of Association
-Notarized Shareholders resolution to open a Branch and nominate Branch Representative as well as Board members.
7 Foreign and Local Company  Joint Venture Requirements stated in 3 and 4
8 Non Profit Organization Private Company (limited by shares or guarantee) -A copy of the registration certificate (a notarized copy for a foreign organization)
-Notarized copy of the Articles of Association
-Notarized Board Resolution to open up a company, stating name, scope of business management and shareholding details of the new company

 Whether registering a subsidiary or a branch, companies are advised to state clearly the preferred type in the shareholders’/Board resolution, to avoid confusion in the analysis of applications

-Accepted Notarial services:

  • Rwanda: RDB notary, District/Sector notary, and any of the private notaries granted authorization to provide notary services by the Ministry of Justice
  • Abroad: Public notaries, Rwandan local Embassy and Ministry of Foreign Affairs
  • Certification of the conformity is solely accepted for Incorporation Certificates and Articles of Association; however, Shareholders/Board resolutions must be original documents signed in the presence of the notarizing authority

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